Global Business Symposium (GBS) organizes international leadership programs, conferences, forums, and global initiatives designed to empower youth and professionals through cross-cultural engagement and international exposure. This Refund & Cancellation Policy outlines the conditions applicable to registrations, participation fees, application charges, invitation letters, and visa-related cases.
General Policy
By submitting an application or completing registration, participants acknowledge that they have read, understood, and agreed to the terms outlined in this Refund & Cancellation Policy.
All registration payments are collected to secure participation and to cover administrative processing, program arrangements, event logistics, and operational costs.
The Organization reserves the right to review and determine all refund, voucher, transfer, and compensation decisions in accordance with this policy.
Application Fee Policy
Application fees are strictly non-refundable under all circumstances.
Application fees apply to processing, evaluation, administrative review, and participant management procedures.
Non-selection, withdrawal, personal scheduling conflicts, visa delays, travel limitations, or failure to attend shall not qualify for any refund or voucher against the application fee.
Invitation Letter Policy
Invitation Letter fees are strictly non-refundable and non-transferable.
Payments made for invitation letters cover documentation processing and administrative issuance only and do not guarantee visa approval.
No refund, voucher, transfer, or compensation shall be issued for invitation letter charges under any circumstance, including visa refusal.
Direct Entrance / Direct Fee Categories
Participants enrolled under Direct Entrance or Direct Fee categories may only be considered for compensation in cases of official visa refusal.
In case of visa refusal:
No refund shall be issued.Eligible
participants may receive program credit in the form of a voucher for future participation in an eligible program organized by the Organization or its affiliated entities.
Voucher issuance shall remain subject to submission of valid visa refusal documentation within the officially communicated deadline.
Participants enrolled under Self-Funded categories may only be considered for compensation in cases of official visa refusal.
Compensation shall be provided exclusively in the form of a future participation voucher and not as a cash refund.
The following deduction structure shall apply:
First visa refusal:
Eligible for a voucher of the paid participation fee
Second visa refusal:
A US$200 administrative deduction shall apply prior to voucher issuance
Any subsequent visa refusal cases:
Additional deductions may apply based on administrative processing, operational expenses, and program circumstances determined by the Organization
Invitation Letter fees, application fees, processing charges, taxes, and third-party transaction costs remain strictly non-refundable and non-creditable.
Refunds, credits, or vouchers shall not be issued under the following circumstances:
Change of personal plans or decision not to attend
Personal, academic, or professional scheduling conflicts
Travel disruptions or transportation issues
Failure to participate after confirmation
Partial attendance or voluntary withdrawal during the program
Failure to meet embassy or visa appointment requirements
Delayed documentation submission by the participant
Cancellation by Organization
In the unlikely event that Global Business Symposium (GBS) cancels a program or event, participants may be offered either:
A voucher for future participation, or
An alternative participation opportunity or program voucher, as officially communicated by the Organization
Global Business Symposium (GBS), Global Peace Chain (GPC), Young Professional Fellowship (YPF), and One Global Forum (OGF) operate as affiliated sister organizations under a shared global network of leadership programs, fellowships, summits, forums, and international initiatives.
Accordingly, approved vouchers or program credits may be utilized for eligible events organized by any affiliated organization, subject to availability and participation requirements.
The final decision regarding compensation, voucher issuance, transfer requests, or alternative participation opportunities shall remain solely at the discretion of the Organization.
All vouchers issued under this policy are non-transferable and may only be used by the originally registered participant unless otherwise approved in writing by the Organization.
The Organization reserves the right to amend, update, or modify this policy at any time without prior notice.
By completing registration, participants fully accept the terms stated in this Refund & Cancellation Policy.